e-Payables

Access

To obtain access to the e-Payables system:

• Initiators (people who create and submit payment requests) must attend live Teams-based training. This training session serves as an introduction to the e-Payables system and can also be taken as a refresher of general use. 

  Sessions are held every other week, on either Monday or Tuesday, from 1:30 p.m. to 3:30 p.m. Please use the links below to register for a session.

  • 11/12/24 - Registration Link
  • 11/25/24 - Registration Link
  • 12/09/24 - Registration Link

• Approvers must watch the four e-Payables short videos listed below under the Recordings header. Email apcustomerservice@kent.edu after watching the videos to confirm that you have watched them and request access to the system.

Resources

University e-Payables User Guide

• Appendix A - Payment Request Documentation Guidelines
• Appendix B - Invoice Numbering Guidelines

Updating Org-Based Approvers

Executive Approval Form

Slide Decks

• e-Payables Initiator Training
• e-Payables Approver Training

Recordings

• e-Payables Initiator Training - Recording of live training 04/12/2024
• e-Payables Approver Training - Recording of live training 04/24/2024
• e-Payables short videos
  • Introduction to e-Payables (4:27)
  • Roles and Expectations (3:08)
  • Invoice Approval Routing (8:14)
  • Reviewing and Approving Invoices (13:11)