Policies and Guidelines

Online Teaching is important at Kent State.

We have had a consistently significant increase in online course enrollments. Kent State was an early adopter of distance learning and has been increasing and improving our online courses for over 15 years.
 
We offer fully online graduate programs, online undergraduate programs, and online certificate programs.

As technology and research about online learning have progressed, so have our efforts to improve teaching and learning opportunities online.

New instructors
Online course development
Support options
Program development
Policies and data
FlashLine

FlashLine is the main portal to systems and tools you’ll need to access while teaching. You can access the Flashline portal by going to www.kent.edu and clicking the FLASHLINE LOGIN button in the top left corner. Note that your FlashLine username/password is used for many software services across Kent State University.

  • If you have not received your Kent State FlashLine ID, contact Academic Personnel, or call 330-672-8040.
  • Final grades submission is completed in FlashLine. Log in and click on the Faculty and Advisor Tools tab. Deadlines for final grade submission by faculty are posted each semester on the Registrar’s  “Grades and Transcript Processing Dates” page
  • Questions about grading? Look for clarification and reminder emails from your department, and contact your department chair with any concerns or questions.
Expectations for online instructors

Online instructors are expected to be engaged and active in their online courses. The instructor is expected to actively give feedback, interact with students, monitor student progress, clarify and/or add context to existing content and assessments, and create and post content where needed. View a suggested timeline for course activities.

According to the United States Department of Education, a distance course should include “regular and substantive interaction between these students and the instructor.” section § 600.2 of the Electronic Code of Federal Regulations. 

Faculty as members of the university is required by federal law to provide reasonable accommodations to students with disabilities. The office of Student Accessibility Services coordinates all aspects of accessibility for Kent State University. SAS provides a variety of services to faculty and also provides resources for creating accessible course content.

Using Canvas

Canvas is the course management system supported at Kent State and is the expected delivery platform for online courses. You can access Canvas from the FlashLine portal or directly at canvas.kent.edu.  Learn more about support for Canvas.

Student Orientation

This Getting Started page provides a list of comprehensive support services, including tips and tricks for getting your computer ready, strategies to be a successful online student, policies, and direct links to student academic services.

Faculty members interested in offering a course in an online format should first discuss it with their department chair/school director and/or college dean, after which the course must be approved to be offered online through the academic unit’s established curricular process.

Courses new to the KSU course catalog should consult the established curriculum process and curriculum deadlines on the Curriculum Services website. 

New online course development or major revisions to an existing online course require the approval of the department chair, school director, and college dean. 

  • New Course Development. Development of an online course that is either new to the university course catalog or currently exists in the university catalog as a traditional face-to-face course will be offered online for the first time. 
  • Extensive Course Revision. Revision of an existing online course that includes either change equal to or greater than 50% of the course learning materials or substantial changes to course structure, course goals, and/or learning outcomes such that the essential nature of the course is changed. 

When developing an online course, academic units should consider the following: 

  • Coordinating resources and developing high-quality foundational courses for all instructors, especially courses that are shared between multiple programs or part of the Kent Core.
  • Coordinating between the Regional and Kent campus departments to ensure students can access online courses where appropriate.

Delivery Modes for Distance-Education Course Sections 

The delivery modes for distance-education course sections at Kent State include web-based, room-based video conferencing, and PC-based conferencing (see additional details on the Curriculum Services website). 

Web-based courses are taught via the Internet and can be asynchronous or synchronous. Content is presented in multiple formats, including text, recorded or live-streaming audio or video, and interactive presentations. Communication tools include live chats, discussion groups, and e-mail. Some web-based courses have hybrid online/on-ground delivery and may require students to come to campus for several class sessions. In Banner, the following codes define a web-based course section:  

  • V1: Course is 100 percent online, requiring no face-to-face or online live sessions (asynchronous). 
  • V2: Course is 100 percent online, with one or more concurring online live sessions (synchronous). 
  • V3: Course is a blend of substantial online sessions (asynchronous or synchronous) and one or more required face-to-face meetings. 

Note: The online course must be delivered exactly as advertised and listed in the Banner registration system and KSU course catalog. 

Requesting University Support 

Faculty or administrators of academic units may submit a request for assistance with new course development or extensive revision to an existing online course via the university's online course support service catalog. 

Requests for university-supported course development assistance are prioritized according to the availability of university resources. Priority is given to fully online degree program courses and strategic individual initiative courses (high enrollment, high D/F/W, Kent Core, Transfer Module). 

University-supported course development assistance may require a signed Agreement Letter establishing the terms and conditions of course development and expectations for faculty course developer participation. 

Funding 

Faculty requesting compensation for online course development should discuss and seek approval from their department chair/school director and/or college dean. 

Limited funding for online course development during the summer term when faculty are not on contract may be available from the Office of Continuing and Distance Education (OCDE).  

Requests for OCDE funding should be submitted by the department chair/school director and/or college dean. Priority consideration for OCDE funding requests will be given to degree program courses and high enrollment, high D/F/W, Kent Core, and Ohio Transfer Module courses. 

Timeline and Scheduling 

Developing a course for the online environment requires a significant investment of time. A rough estimate for a 3-credit hour course is ten working hours per week of development time over a 15-week term. It is strongly recommended to begin course development no later than one semester before the next scheduled delivery date of the course. 

Requests for university-supported course development assistance should be submitted a minimum of one academic term before the requested development term. (See the table below). 

Scheduled Delivery 

Development Term 

Submit Request 

Fall term 

Preceding summer term 

Preceding spring term 

Distance / Distributed Learning Agreement 

A completed Distance/Distributed Learning Agreement (DDLA) may be required for new online course development and extensive revision of an existing online courses prior to the start of course development.

The DDLA is an agreement between a faculty course developer and the university that establishes, the intellectual property rights of the instructional materials, sharing rights to the final work (the course in the university LMS), and the type and amount of compensation provided to develop the course.

For questions regarding the DDLA, faculty members can contact their department chair/school director or the Office of Faculty Affairs and/or an AAUP-KSU representative.

Course Design and Quality Assurance 

The quality of online courses is critical to student success and to meeting federal regulations tied to students’ federal financial aid.  

Kent State Online has created the following resources to help guide the creation of high-quality online courses: 

Kent State University is both a member of Quality MattersTM and of the largest QM state consortium in the nation, the Ohio QM Consortium. As such, low-cost training for QM's foundational workshop, Applying the Quality Matters Rubric (APPQMR), is available to interested faculty and academic units. 

  • Faculty can use the QM rubric as a guide when they design their online courses.
  • Faculty can self-review their online course using the Self-Review tool on the QM website. 
  • Faculty may request an informal QM review of their course by a trained QM Peer Reviewer from Kent State Online.

Accessibility

Faculty as members of the university is required by federal law to provide reasonable accommodations to students with disabilities. The office of Student Accessibility Services coordinates all aspects of accessibility for Kent State University. SAS provides a variety of services to faculty and also provides resources for creating accessible course content."

Course Learning Outcomes

Course learning outcomes (CLOs) listed in the course's basic data in the Course Management system are the curricular-approved CLOs and apply to all methods of delivery. The CLOs listed in the Course Management system (CIM) must be used during the development of the course. The existing CLOs may be updated by approval of the department chair/school director, and a request for revision must be submitted and approved in the CIM.

Federal Regulations for Regular and Substantive Interaction

Per federal regulation 34 C.F.R. 600.2, online courses must include “regular and substantive interaction (RSI) between the students and the instructor” that is initiated by the instructor and is scheduled and predictable. It is highly recommended when calculating online course rigor to also mark activities that meet the RSI requirement, that includes two of the following: direct instruction; coursework assessment or feedback; information about the course content: group discussion of the course content; or other instructional methods approved by the institution’s accreditor. 

Rigor & Instructional Time

A complete breakdown, of course, credit hours/nominal hours to minutes of required class time by course type and duration (e.g., credit-to-contact breakdown) is located on Curriculum Services’ Scheduling Courses on the Term web page. Expectations for coursework outside of class are in the Definition of Semester Credit Hour on Curriculum Services’ Definition of Instructional Time web page. 

State Authorization

State Authorization at Kent State University works with programs and departments to ensure state and federal law compliance when offering any out-of-state activity (such as online courses, field experiences, recruiting or marketing, and professional licensure certifications).

Professional Licensure and Certification Disclosures

If your program leads to a professional certification, please visit the State Authorization website for access to the form that must be completed, a link to the Code of Federal Regulations, and additional information.

A professional licensure program is an academic program that is designed, marketed, and/or advertised to meet the educational requirements for a specific license or certification and is required for employment in an occupation.

Course Maintenance and Support

In instances of succeeding assignments to teach distance education courses, faculty are expected to demonstrate a level of technical competence that would enable them to prepare and teach the course. 

Online course support from distance learning support staff is available for all colleges and campuses: 

Additional faculty resources: 

 

Quick links to support options for online faculty
Online Degree Program Listings
Process to seek approval
Graduate Programs
Undergraduate Programs
Support

For help planning and coordinating support for online programs, please contact: Valerie Kelly, Executive Director, Kent State Online | vkelly@kent.edu | 330-672-0020.

Data related to online learning
Policies related to learning online
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