How do I send my payment request and/or invoice to Accounts Payable?
How do I approve a payment or wire request form?
How do I approve a PO invoice?
How long will it take for accounts payable to process my payment?
The paragraph below describes Accounts Payable processing during normal operations. For information about current processing, while the university is primarily working from home due to the coronavirus crisis, see our Temporary Payment Procedures page.
Accounts Payable strives to process payments within ten working days of receiving correct and complete payment requests/invoices, for existing vendors. However, payment processing times are affected by higher volume time periods (e.g., ends of semesters and fiscal year end) as well as delays in onboarding new vendors. Departments are responsible for planning ahead, ensuring that their vendors have completed the PaymentWorks onboarding process, and submitting payment requests/invoices in a manner that allows for sufficient processing time.
Rush/TPR processing requests should be made sparingly, only when a payment is urgent. Such requests are reviewed individually and will not be honored if it is determined that they are not urgent and/or if a department repeatedly requests Rush/TPR processing due to poor planning.
How can I tell whether or not my payment has been issued?
As soon as a payment has been keyed in Banner, it will appear on screen FAIVNDH as well as FGITRND. If you cannot access these screens, ask your local Banner security administrator to submit a request for you to have BAN_FIN_DEPT_USERS/C access. The following work guides will help you to navigate these screens:
Broadly defined, independent contractors are self-employed individuals who offer their services to the general public. When hiring an independent contractor, the university can specify the result of the work--the final product--but cannot control how it is produced. Independent contractors are not employees.
In order to facilitate compliance with federal and state laws, the university has developed the following procedures that must be followed when engaging the services of an independent contractor:
PURPOSE: This form is reviewed by Human Resources in order to determine whether or not the individual is an independent contractor or should be classified as an employee. Once a determination has been made, an email will be sent indicating whether or not the individual has been approved as an independent contractor.
Once you have received an email indicating that your independent contractor request has been approved by HR, you check to see if the vendor has been onboarded via PaymentWorks, the university's vendor management portal. If the vendor has not been onboarded, you must invite the vendor to onboard and follow up to ensure that it does so and registers its remittance address. More information about PaymentWorks, including instructions and a training video, can be found on the PaymentWorks Vendor Management page.
Gifts, prizes, awards, rewards, and incentives are considered taxable income and must be reported via the electronic gift reporting workflow by the last business day of the month in which they are given.
Kent State University balances its responsibility to maintain confidentiality of human research subjects with record keeping requirements of the State of Ohio, grantor agencies, and the Internal Revenue Service.
This document clarifies the University's procedures for distributing incentives or compensation to human participants engaged in research protocols approved by the Kent State University Institutional Review Board (IRB)