Student Travel

student vehicle rental

University policy 5-12.501 states that only university employees are permitted to drive motor vehicles owned or leased by the university. Faculty and/or staff may rent a vehicle for student use; however, that person is accountable for the student(s) and the department shall be responsible for any deductible amount, other uninsured expense or damage to the contents of the vehicle should they occur. Additionally, students are not permitted to drive a university vehicle unless specific authorization is granted by the department head and verification of valid driver’s license is conducted through the Public Safety office. More operational procedures and regulations regarding the use of automobiles owned or leased by the University can be found at http://www.kent.edu/policyreg/operational-procedures-and-regulations-regarding-use-automobiles-owned-or-leased.  Graduate assistants are considered employees and may rent if approved by the departmental supervisor. 

Booking for students

Guest bookings, or Non-profiled travelers, such as students, interviewees, guest speakers, recruits etc… Best Practice for Guest Travel bookings is to designate one person in the department or college for guest booking privileges. This permission is given in Concur Travel. By limiting the number of Kent employees able to book for a guest traveler you reduce your fraud risk. If they are not booking through the Concur website, the Kent State person could call a CBT Travel Advisor and state they were booking a guest traveler and give the name of the person that authorized it and we would send a copy of the itinerary to the person booking the trip and to the person that authorized it. The Kent sponsor will need to have the guest’s full legal name, date of birth, gender and any university required fields ready when booking the trip.

International Student Travel

Visit the Office of Global Educationto learn about the discovery programs that Kent State offers its students and peer institutions. Remember to scroll down the website to choose your own path!