Legal Records

Title of Series

Description Retention
Administrative Complaint Files Records of work completed in defending administrative complaints (for example, EEOC, OCRC, DOE)

6 years from the date of administrative decision or resolution

Contracts - General   Active + 6 Years
Litigation Files   Active + 6 Years 
HIPAA Compliance Records Department policies, compliance and complaint records  Active + 6 Years
Labor Condition Application Public Access File Records required by 20 CFR 655.760(c) Active + 1 (Active = last date of employment under the LCA or date withdrawn)
Legal Opinions Formal written legal options provided by the Office of General Counsel to University Administration.  5 Years
Patents   Active + 6 Years
PERM Audit Files Supporting documentation and records required under 20 CFR 656.10(f) 5 years from date of filing
Public Records Request Files   3 Years
Subpoenas Records of Subpoenas receive, and responses provided fro matters in which the University is not a party 2 Years
Trademark Registrations   Active + 6 Years
Waivers, "Hold Harmless Forms"(Class/Activity)   Active + 3 Years