Limited Submission Funding Opportunities

Limited submission opportunities are programs that limit the number of applications an organization is allowed to submit in response to a particular program announcement. Sponsors may impose restrictions on the number of submissions per institution, school and/or discipline. When such limitations are stipulated in program guidelines, an internal review and selection process may be necessary to select the best-qualified candidate or proposal to represent Kent State University.

The limited submission process is coordinated by the Office of Sponsored Programs (OSP). Limited submission opportunities are posted in the table below and are announced by email through internal research listservs. Investigators interested in submitting a proposal to a Limited Submission opportunity must submit a Letter of Interest (LOI) to OSP by midnight of the established internal deadline. In cases where there are more applications received than allowed by the sponsor, an ad hoc committee of domain expert reviewers is convened by the Interim Vice President for Research.


For any of the funding opportunities listed, please submit a Limited Submission DocuSign Form by midnight of the posted OSP deadline to indicate your interest in applying.

Opportunity Title Agency OSP 
Agency Deadline Additional Information Requested Status
Major Research Instrumentation (MRI) Program National Science Foundation 10/07/2022 02/21/2023 Indicate Track 1 or 2;
Provide estimate of equipment cost;
List source of 30% required cost-share;
Specify if submitting as lead investigator, as part of collaborative proposal, or subawardee
PIs Selected
Big Read 2023-2024 Arts Midwest / National Endowment for the Arts 11/21/2022

Intent to Apply:

Full Proposals:

List source of 1:1 required match;
Provide list of community library/organization partners
2023 Seed Program Brain Research Foundation 12/02/2022 LOI:
Explanation of how this seed funding may lead to future external funding Open
Grants for Arts National Endowment for the Arts 12/16/2022

Part 1 (
Part 2 (NEA):


Part 1 (
Part 2 (NEA):

Deadline determined by artistic discipline of proposal

Identify Artistic Discipline and source of 1:1 cost-share Open
Major Research Instrumentation (MRI) Program
(Track 3 Only)
National Science Foundation 12/22/2022 02/21/2023 TRACK 3 ONLY
Provide estimate of equipment cost;
Specify if submitting as lead investigator, as part of collaborative proposal, or subawardee

NSF Scholarships in Science, Technology, Engineering, and Mathematics Program (S-STEM)

National Science Foundation 01/06/2023 03/02/2023 Indicate Track 2, Track 3, or Collaborative Planning
(Kent State is not eligible for Track 1)

If you become aware of a funding opportunity that limits submissions and is not listed here, please contact Mark van 't Hooft ( immediately with the program title, due date and program announcement URL. Contact him also to join a subject listserv to receive emails from OSP when new limited submission opportunities become available in your subject area.


Before submitting a proposal to an opportunity with submission limits, you must follow Kent State’s limited submission process to secure authorization from the university (or, as appropriate, your college, school, department or regional campus). The Interim Vice President for Research provides the authorization for “per institution” or “per university” submission opportunities. The dean, director or chair will determine authorization for those opportunities with college, school, department or campus limitations, as appropriate.

If an institution submits more than the allowable number of applications to a program with submission limitations, all applications from that institution will likely be disqualified. Therefore, it is imperative that the proper steps are followed and authorization is secured. Selected proposals must be submitted through OSP and must follow university policies and agency guidelines.


Often the language used in requests for proposals (RFPs) or Funding Opportunity Announcements (FOA) can be ambiguous regarding the nature of the limitation. Among the more common limitations are:

  • “per EIN” (Employer Identification Number): The limitation is specific to all of Kent State University (all eight campuses)
  • “per DUNS” (Dun and Bradstreet Number): The limitation is specific to all of Kent State University (all eight campuses)
  • “per school” or “per college” or “per department:” This limitation is specific to a school, college or department and it may be possible for the university to submit multiple proposals through the institution.


Those interested in applying to a limited submission program must submit a LOI to OSP using the Limited Submission DocuSign Form. The form must be submitted by midnight of the internal deadline. All documents must be in 11-point font or larger using 1" margins. The LOI includes:

  • Completed Limited Submission DocuSign Cover Page
  • 2-3 page narrative (description of the project, may include discussion on broader impacts and a statement as to why your proposal would be competitive)
  • If a funding agency requires cost sharing, the narrative should include a statement of intended cost sharing sources
  • An abbreviated curriculum vitae or bio-sketch of the principal investigator (PI)


Limited submission LOIs will be reviewed by an ad hoc committee of domain experts coordinated by the Interim VP. LOIs will be evaluated using the following criteria:

  • Scientific/scholarly strength of the proposal
  • Presentation of the project (completeness, clarity, clear action plan, grammar)
  • Relevance between the proposed project and program requirements
  • Importance (broader impacts) of the proposed project
  • Principal Investigator’s previous submissions (if any) to the same program and the outcome
  • Competitiveness of the PI or PI's team; individual and collective credibility to do the work
  • Relevance to the university's research/instructional objectives
  • Grant renewals will be given preference over new submissions


Previously authorized applicants are not automatically authorized to submit if an award was not secured from past submissions. Non-awarded PIs must go through the internal review and selection process again. In the LOI narrative, PIs should address concerns raised by the reviewers and how these will be addressed in the resubmission.

Timeline and post-selection activity

For most internal competitions the review process is completed quickly, so that the selected PIs have ample time to develop a competitive proposal. The Interim VP will notify all applicants of the results. Applicants will receive feedback from the Interim VP along with reviewer comments. Those receiving authorization to move forward will also be contacted directly by OSP with guidance on the proposal submission process.


If a PI is selected to move forward and is no longer able to apply to the opportunity, he or she should contact OSP immediately to allow another applicant the opportunity to submit.

If a PI is selected to move forward but fails to submit to the agency, he/she runs the risk of being disqualified from future LOI competitions.

If a selected proposal is unsuccessful in securing funding from the outside agency, the PI may be asked to provide reviewer comments to help the review committee or Interim VP to better understand the selection criteria for the next round.


While every effort is made to adhere to the procedures listed above, there are instances when the interval between becoming aware of a limited submission and the sponsor’s deadline makes it impractical to follow the process outlined above. In those cases, broad announcements may not be made, expedited reviews with limited or no feedback comments may be performed, and/or submission slots may be reserved for those with whom the university has made a prior commitment.


Some expired internal deadlines may still be open for applications if fewer than the eligible number of LOIs were received and the agency deadline has not passed. Approval to apply to the program may be granted on a first-come, first-serve basis.


Questions regarding limited submission opportunities or the internal limited submission process should be directed to Mark van 't Hooft at