Forms & Requests

1098-T Rescindment - (PDF)

Use this form to withdrawal your consent for receiving the 1098-T form electronically.

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Ad Hoc Consortium Agreement Form - 2024–2025 - (Dynamic Form)

This agreement between two eligible institutions will allow you to receive Title IV aid while visiting one of the institutions. The 2024-2025 academic year includes Summer 2024, Fall 2024 and/or Spring 2025:

You should also submit a transfer course planning form with the Registrar.

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Change of Address and Phone Number - (Flashline)

It is the responsibility of the student to update or correct their address information through FlashFAST. Every student must have a permanent address on file.

Log into FlashLine, then click on Settings to access Addresses & Phone Numbers in the Secure Account Access Section. Students can update permanent, local, billing, diploma, and emergency contact addresses.

If you wish to remove your phone number from appearing in the online Phone Directory, log into FlashLine, access the Addresses and Phone Numbers link in the Secure Account Access by clicking on Settings and click the Unlisted box for each phone number you want unlisted.

View more information on change of address and phone number.

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Chosen Name Request - (Flashline)

Chosen name is not required, but an option. We recognize that some students use a name other than their legal name to identify themselves. View more information on chosen name, including where and how it will be used at Kent State University. A chosen name request can be submitted through FlashLine under Student Resources.

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Cost of Attendance Increase Application - 2024–2025 - (Dynamic Form)

Cost of Attendance increase requests require you to select the type of expense you will incur. Expenses that will be considered are tuition & fees/room & board, childcare expenses, computer expenses (up to $2500 following purchaser’s receipt), and other educational expenses. Please complete the Flight Cost of Attendance Increase Application if you have flight expenses.

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Credit By Exam Application - (PDF)

Students may earn credit in courses through Credit-By-Examination (CBE) based on knowledge in a subject area. To pursue CBE, students apply for permission, complete an exam administered by the academic department, and meet a minimum passing standard. Only credit hours, not letter grades, are recorded on the transcript. CBE is for enrolled degree-seeking Kent State University students, with exceptions. It can't fulfill the resident requirement. Eligibility criteria include no prior enrollment or grade, withdrawals, or attempts at CBE or CLEP for the course. Fees are non-refundable, and credit by examination requests are irreversible.

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Diploma Replacement - (Web Page)

As a graduate, you can buy a replacement diploma for a lost or damaged one, or get duplicates for home or office. Replacement diplomas will have current university officer signatures and may differ from the original. Submit a Legal Name Change Request before ordering if needed. Order online through Parchment Exchange with a major credit card. Standard fee is $25 for non-expedited mailing. Expedited shipping is available for extra cost but doesn't speed up processing. Processing takes 7-10 business days. Diplomas won't be processed until payment is complete. No fax or email delivery. For inquiries, email gradsvc@kent.edu. For help with existing orders, visit the Parchment Help Center or contact support M-F, 8 a.m. -8 p.m. ET.

Disclosure of Directory Information - (Flashline)

Kent State University may share directory information upon individual request but doesn't provide student lists to non-affiliated agencies for solicitation. Unless you opt out, your name, email, phone, and major will appear in the student online Phone Directory in FlashLine. Directory info includes name, address, class standing, enrollment status, field of study, dates of attendance, participation in activities, and athletic team data.

To restrict directory information, complete the online form in FlashLine under Student/ Resources/ Requests and Authorizations. Keep in mind that opting out will prevent your name from appearing in various university publications, including the Commencement Program and Dean's List.

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Education Abroad/Away Cost of Attendance Increase Application - (Dynamic Form)

If you will incur additional expenses as a result of your study abroad/away program and wish to be considered for a cost of education increase, please complete this form.

Study Abroad/Away programs eligible for this form include: Florence Semester and FSI, Kent Exchange Programs, Geneva Program, ISEP Exchange and Direct Enroll Programs, Internships, or short-term faculty-led programs that will incur additional costs such as transportation and/or room & board costs.

Students participating in the NYC Studio DO NOT need to complete this form. Students participating in NYC studio will need to complete the NYC Housing Addendum if they wish to have their Cost of Attendance reviewed.

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Email Address and Personal Web Pages - (Flashline)

All currently enrolled students are assigned a Kent State University email account, which is the official University means of communication. Students are responsible for all information sent to them via their University assigned account. Please check your email often through FlashLine. Log into FlashLine, click on Settings and then access the Email Addresses / Personal Web Pages under the Secure Account Access Section. You can view and update additional email addresses and your personal web page.

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Emergency Contact Information and FlashALERTS - (Flashline)

By updating your Emergency Contact information, you are telling Kent State University who we should contact in case you become ill or incapacitated. Log into FlashLine, go to Settings, and access Emergency Contacts under the Secure Account Access section.

Kent State's Flash ALERTS is the official emergency text notification system. It keeps students, faculty, and staff informed of critical information anytime, anywhere. You're automatically enrolled to receive urgent notifications across all campuses on your text-enabled mobile device. You can customize your preferences by selecting campuses and adding up to two additional contacts to receive messages. Manage your Flash ALERTS by logging into FlashLine, going to Settings, and accessing Flash ALERTS under Secure Account Access.

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Employer Tuition Reimbursement Agreement - (PDF)

The Employer Reimbursement Tuition Deferment form allows eligible students to defer tuition payments based on their employer's educational assistance policy. Students must adhere to payment deadlines and minimum deposit requirements.

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End of Semester Learning Agreement - 2024–2025 - (PDF)

All study abroad students must submit this form within the last 30 days of the semester which they are studying abroad.

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Enrollment Certification Release Form - Current Student - (Dynamic Form)

This form is for students requesting an information release letter of enrollment verification for loan deferments, insurance coverage or any other official of enrollment. You may need to attach any form that requires the University Seal or fields completed by Kent State University.

This form is for current students.

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Enrollment Certification Release Form - Non-Current Student - (Dynamic Form)

This form is for students requesting an information release letter of enrollment verification for loan deferments, insurance coverage or any other official of enrollment. You may need to attach any form that requires the University Seal or fields completed by Kent State University.

This form is for non-current students.

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Family Education Rights and Privacy Act (FERPA) Release Form - (Flashline)

The Family Educational Rights and Privacy Act (FERPA) is a Federal Law that protects the privacy of students education records, both financial and academic. For the student's protection, FERPA limits release of student record information without the student's explicit written consent; however it also gives the student's parent(s)/guardian(s) the right to review those records if the parent(s)/guardian(s) claim the student as a dependent on their Federal Income Tax Return. Access the Student Record Policy (FERPA) release forms on your Student / Resources / Requests and Authorizations Section in FlashLine.

To learn more about FERPA, visit the FERPA website.

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Financial Aid Enrollment Plans Update Form - 2024–2025 - (Dynamic Form)

This form is to be completed to report or update your plans for enrollment.

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Flight Cost of Attendance Increase Application - (Dynamic Form)

The Flight Cost of Attendance Increase form is for those students who incur additional expenses in the flight program. Complete this form ONLY if your current cost of attendance is not an accurate representation of your actual costs/charges.

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Forever Buckeye Form - (PDF)

If you graduated from an Ohio high school or completed home instruction here, you qualify for in-state tuition if you enroll in an Ohio institution, have permanent U.S. residency, and establish Ohio domicile upon enrollment. Complete the Forever Buckeye form and submit your Ohio high school transcript or equivalent, along with proof of current Ohio residency. Non-U.S. citizens must provide immigration or visa status documents.

This provision is for students who left the state of Ohio and have returned to re-establish Ohio residency.

For more information about Forever Buckeye, visit our Ohio Residency Status website.

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Graduation Application - (Flashline)

Students applying for graduation should complete the online graduation application available through FlashLine by published deadlines. The online graduation application is used for all degree and certificate programs.

To access the online graduation application:

• Log into FlashLine, then click on the Student / Resources / Graduation.
• Review and acknowledge the Important Information Concerning Your Graduation Application page.
• Select and submit your curriculum.
• Select and submit your graduation term.
• Review your information for accuracy and submit your request.
• Print the Graduation Application Acknowledgment page for your records.
• View submitted graduation applications by clicking on the link at the bottom of your acknowledgment page or from the link on the Student Category/Resources Page/Graduation Section.
• Once the information has been submitted, it will be reviewed and acted on appropriately by your college or Regional Campus office.

Any questions about applying for graduation should be referred to your advisor/advising office.

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Kent Campus Federal Work Study Request Form - Fall/Spring - (Dynamic Form)

This form is for both current students and new Kent campus freshmen starting in fall 2024. Please note, federal work study funding is limited each year. You must FIRST complete a 2024-2025 FAFSA form at https://studentaid.gov.

Do not complete this Kent Campus Federal Work Study Request form if you have not yet completed a 2024-2025 FAFSA.

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Kent Campus Federal Work Study Request Form - Summer - (Dynamic Form)

You must FIRST complete a 2024-2025 FAFSA form at https://studentaid.gov.

Do not complete this Kent Campus Federal Work Study Request form if you have not yet completed a 2024-2025 FAFSA.

A student looking to work at a Kent State regional campus does not need to complete this form. You should contact the Financial Aid Office at the regional campus where you intend to work as a student employee. https://www.kent.edu/locations

By completing this form, you are requesting a review of your 2024-2025 FAFSA results to determine if you are eligible for Federal Work Study for Summer 2024. 

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Late Graduation Application - (Flashline)

Complete this application if you missed the graduation application deadline.

Log into FlashLine, then click on the Student category, Resources, and access the Late and Reapplication for Graduation Form in the Graduation Section.

If you plan to graduate from more than one program, and from more than one college/campus, you must submit an application to each college or regional campus office. To find your college/campus, visit https://www.kent.edu/engagement/find.

Find more information on graduation application deadlines

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Legal Name Change Request - Current Student - (Dynamic Form)

Documentation is needed for name changes (except if changing middle name to middle initial). A Driver's License is not an acceptable form of documentation.

Legal documentation such as a court order, marriage license, birth certificate, Social Security card, valid U.S. passport, or an adoption order must be submitted in order to complete this request.

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Legal Name Change Request - Non-Current Student - (Dynamic Form)

Documentation is needed for name changes (except if changing middle name to middle initial). A Driver's License is not an acceptable form of documentation.

Legal documentation such as a court order, marriage license, birth certificate, Social Security card, valid U.S. passport, or an adoption order must be submitted in order to complete this request.

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Legal Sex Change Request - (Email)

Documentation is required to update/change legal sex with the university. Acceptable forms of documentation include:
- A copy of the Declaration of Gender Change Form that would be submitted to the BMV (Ohio)
- The Registrar’s Office can also accept any form of medical documentation from a physician, therapist, psychologist, psychiatrist etc. showing the student is under their care.

Must be submitted to ncox10@kent.edu

Letter of Financial Aid Request Form - 2024–2025 - (Dynamic Form)

This form is used for Kent State students to request a letter of financial aid for their visa applications as part of a KSU affiliated study abroad program.

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Letter of Recommendation - Current Student - (Flashline)

Complete this release form to authorize a Kent State University employee access to your education record or other documentation you provide (e.g., resume, curriculum vitae, transcript etc.) for the purpose of constructing a recommendation. This form is not a request to provide a recommendation, but permission to use the content of these records. Each employee should be individually contacted to provide a reference. 

Access the release on the Student tab under the Requests and Authorizations section in FlashLine.

This is for current students.

For more information on letters of recommdations, visit this website.

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Letter of Recommendation - Non-Current Student - (PDF)

Complete this release form to authorize a Kent State University employee access to your education record or other documentation you provide (e.g., resume, curriculum vitae, transcript etc.) for the purpose of constructing a recommendation. This form is not a request to provide a recommendation, but permission to use the content of these records. Each employee should be individually contacted to provide a reference. 

This is for Non-current students.

For more information on letters of recommdations, visit this website.

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New York City Housing Addendum Form - 2024–2025 - (Dynamic Form)

If you are interested in taking additional financial aid to help with your NYC Housing costs, please complete this form. To provide the most accurate figures for financial aid calculations, you are required to submit information regarding your housing costs. Please submit supporting documentation (lease agreement, Airbnb costs, etc.) along with this completed form.

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One Year Option Credit Application - Current Student - (Dynamic Form)

This form is used to request an evaluation for a student’s eligibility for Ohio’s One-Year-Option articulation policy. If approved, student will be awarded up to 30 college technical credit hours towards an ATS degree. The industry-recognized credential and transcript of the 600 to 900- hour program of study must be attached.

View ATS Degree Information

To confirm what credentials you need to submit for credit, search for your One Year Option approved program here:

One Year Option Educational Partner List

On that page, you will find links to each program pathway that take you to an informational pdf document. The required credential will be listed under the section “Recommendation” within that document.

This form is for current students.

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One-Time Late Non-Payment Fee Removal Request - (Dynamic Form)

This application allows qualifying students to request one removal of a late non-payment fee. 

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Pass, Fail or Audit Grade Request Form - Current Student - (Dynamic Form)

Undergraduate students may elect to take certain courses on a pass/fail basis or to audit a course. Students considering one of these options should be aware that some institutions of higher education do not accept transfer credit taken as pass/fail or audit. Students electing to take courses under the pass/fail or audit options should consult their advisor for specific instructions, limitations, and registration procedures.

The last day to select the pass/fail or audit grading options vary by semester and course coinciding with the last day to add the course. Students may determine the last day to add the course by clicking on the CRN links on their Student Printable Schedule in FlashLine or by accessing the Detailed Class Search from the Schedule of Classes. After locating the course, click on the “Registration Deadlines” link to determine the course specific dates.

View additional information regarding Pass, Fail or Audit Grade Options

This form is for Current students.

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Release of Records of Deceased Students - (Dynamic Form)

The Office of the University Registrar will evaluate each request for the release of a transcript or other academic records of a deceased student. They university reserves the right to deny the request in whole or in part. The Office of the University Registrar does not release academic records of decease students to the news media. All media requests are to be submitted to Media Relations at emansfie@kent.edu.

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Request for FlashCash - (Dynamic Form)

This application is to request FlashCash. FlashCash will allow you to make purchases both on and off campus wherever the FLASHcard is accepted. Students may request FlashCash two weeks prior to the start of the term/session in which they are enrolled. Please allow 2 business days to process your request.

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Request for Resident Classification for Tuition Purposes Form - (PDF)

Current and former Kent Campus students wishing to apply for a change in residency status for tuition purposes must complete and submit a Request for Resident Classification for Tuition Purposes form, along with supporting documentation. Students should email these materials to ohioresidency@kent.edu. 

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Rescind Authorization of TIV - (PDF)

This form is to notify the University that your Title IV Financial Aid can not be used to cover non-institutional charges for current and/or prior financial aid award years. Non- institutional charges include but are not limited to parking permits, service fees, and fines. Once the rescindment is in effect you will be responsible to pay these charges.

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Retroactive Credit Application - Current Student - (Dynamic Form)

Undergraduate students currently enrolled in a degree or certificate program who are placed into an advanced course through assessment or departmental review may earn retroactive credit for designated lower level course(s) in that subject. The advanced courses approved for earning retroactive credits are listed below. A $25.00 per credit hour fee is charged for processing and posting of the credit on the student's transcript. View courses approved for earning retroactive credits.

View a list of current Retroactive Credit Courses.

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Selective Service Registration Statement - Current Student - (Dynamic Form)

All Ohio resident male students between the ages of 18 and 26, not registered with Selective Service, must file a Selective Service Registration Statement. If you have not already registered with Selective Service, you will be contacted regarding your non-compliant status. Failure to comply will result in the assessment of nonresident tuition fees to your account and the cancellation of all state based financial aid. If you have further questions, review the Kent State selective service website or email ohioresidency@kent.edu.

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Short Term Loan Application - (PDF)

Applications are accepted two weeks prior to the start and thirty days prior to the end of the term you are enrolled. The original signed application must be submitted to the One Stop via the Submit Documents link, or submitted IN PERSON to the One Stop, for final approval. Please read the Terms and Requirements section for criteria and limitations.  Please allow 2 business days to process your request.

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Start of Semester Learning Agreement - 2024–2025 - (PDF)

Study abroad students must complete this form at the start of the semester (with the first 15 days of classes)

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Stop Payment Form - (PDF)

This form is to request a stop payment on a check issued by Kent State University's Bursar office. This form is not for checks issued by BankMobile. Please contact BankMobile for stop payment information. 

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Student Data Requests - (PDF)

The Office of the University Registrar takes the request for the release of a student’s information, whether student directory or non-student directory, very seriously. The Office of the University Registrar will ensure that all provisions of University Policy #5 - 08.101 are followed, as well as, require that requestors understand the implications of non-compliance to securing all student information. For additional information regarding third party data requests please visit the Public Records Requests on the Office of the General Counsel's website.

Please ensure you gather all data and signatures before submitting.

Allow up to 3 weeks to complete your request.

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Student Identification Information Request - (Dynamic Form)

This form is to update your social security number (SSN) or individual taxpayer identification number (ITIN) in our system for the creating/processing of the Internal Revenue Service (IRS) 1098-T form.

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Teach Grant Request Form - 2024–2025 - (Dynamic Form)

Complete the TEACH (Teacher Education Assistance for College and Higher Education) Grant request form below to have your eligibility reviewed by a financial aid counselor. If eligible, the TEACH Grant will be offered and will need to be accepted on your FlashLine account.

By completing the request form, you are certifying that you have completed your initial and subsequent TEACH Counseling requirement for this academic year, and that you intend on teaching in a low-income school district within a high need field for four years after graduation (within the 8 years allotted).

You will need to maintain a cumulative 3.25 GPA or qualifying test score (ACT or SAT) above the 75th percentile each semester.

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Third Party Form - 2024–2025 - (PDF)

If you are a degree-seeking student at Kent State University and you plan to enroll directly in a university abroad outside of Kent State’s partner programs during the fall, spring, or summer semester, and wish to obtain aid, you must complete a Consortium Agreement in order to receive your financial aid.

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Transcript Request - Current Student - Unofficial - (Flashline)

Only current students can view an unofficial version of their transcripts.

Log into FlashLine, then click on the Student category, Resources, and access View Unofficial Transcript in the Grades and Transcripts Section.

Find more information on the Transcripts website.

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Transcript Request - Official - (Web Page)

Official transcripts can be requested through Parchment by current students, former students, or a 3rd party ordering ordering on behalf of a student. An electronic or paper transcript can be requested.

Current students only can access Parchment through FlashLine, then click on the Student category, Resources, and access Request Official Transcript in the Grades and Transcripts Section.

Find more information on the Transcripts website.

Transfer Credit Inquiry Form - (Web Page)

Do you have questions about transferring credits/courses to Kent State University? Complete this form to request additional information.

View additional information on Transferring Your College Level Credit.

Tuition Refund Appeal Application - (Dynamic Form)

Tuition refund appeals can be submitted for non-attendance/participation or enrollment/attendance at another institution. Applications must include official verification and are reviewed monthly. 

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