Will the Chosen Name Be Used Everywhere at Kent State?
- No. The chosen name will be used where possible in the course of University business. There are places where the legal name will continue to be used for University business or legal needs. Those who are utilizing the chosen name should always be prepared to reference their legal name as well as provide their university identification when necessary.
Where Will the Chosen Name Appear?
The Chosen Name will be implemented in the systems below. This list will change as more systems are updated.
| Admissions | Grade Roster |
| ARES | KentLink (University Library) |
| Class Roster | KSU Advising |
| Cognos - Official Student Registrar Reports* | KSUview*** |
| Electronic Reserves (University Library) | Recreational Services |
| FlashCard** | Student Accessibility Services System |
| FlashFast | Student Directory |
| FlashLine | DeWeese Health Center, (formerly UHS) |
| Flash Survey | University Housing |
| GPS (Degree Audit System) |
* Reports will be updated over a period of time.
**If the student requests a new FlashCard, the chosen name will be displayed on the front and the legal name on the back.
*** KSUview designees will see the chosen name when they access information that has been authorized by the student.
For all other places not listed above, assume the legal name will be used.
Where Will the Chosen Name Not Appear?
The Chosen Name will not be implemented in the systems below.
| Bursar's Office | National Student Clearinghouse |
| Commencement Program | National Student Loan Data Systems |
| Degree Verification | Official Transcripts |
| Diploma | Payroll processing and forms |
| Enrollment Verification | Reporting to any entity external to the university |
| Financial Aid | SEVIS |
| Health Center insurance billing | Student bill |
| Media release (President's list, Dean's list, etc.) | Student refunds |
Will the Chosen Name Show in Canvas?
- Yes. Once the chosen name is approved, allow up to two business days for the chosen name to show in Canvas.
Will the Chosen Name Show on the Class Roster?
- Yes. The approved chosen name will be shown on all class and grade rosters. If a student's chosen name is approved in the current term, instructor(s) will receive an email notification that a student has an approved chosen name. Rosters will now reflect this change. It is expected that the instructors will address the student by the chosen name. If the class rosters have been printed, please note the change or print a new roster.
Will the Chosen Name Appear in the Directory?
- Yes. Once a chosen name is approved, it will appear in the directory. It is possible to search by either the legal or chosen name. The chosen name will be the only result returned in the search.
Will the Chosen Name Appear in the Kent State Email Address (Kent.edu)?
- Students can change the display name of their Kent State email address. To change the display name, please follow the instructions detailed in the article Updating the "send mail as"/display name in Gmail, found at TechHelp. If you are unable to complete the steps, please contact TechHelp at either support.kent.edu or at 330-672-HELP (4357).
Will the Kent State Email Address (Kent.edu) Be Changed With the Approval of a Chosen Name?
- No. The creation of the Kent State Email Address is based on an algorithm and is assigned when a student is initially admitted or employed. An individual can, at any time, change the display name of their Kent State email address. Please follow the instructions detailed in the article Updating the "send mail as"/display name in Gmail, found at TechHelp. If you are unable to complete the steps, please contact TechHelp at either support.kent.edu or at 330-672-HELP.
How Does the Chosen Name Process Affect Those With an F-1 and J-1 Visa?
- Chosen name is for use within the university community. International students may feel free to select a chosen name for on-campus use. However, this does not apply in situations where one's legal name is required to be used. For the purpose of F-1 and J-1 student visa status, the legal name must be used on I-20s and DDS-2019s. An individual's legal name is what appears on the passport.
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