Hiring Steps for Full-Time Faculty
- Secure Funding for the position; contact the unit's business manager if necessary. If this is a new position, determine if a hiring plan has been submitted to the Provost. If not, submit a hiring plan. Consult the Strategic Hiring website for the latest position control requirements here.
- Complete a Position Request and Authorization (PRA) form to open and post a position.
- The PRA workflow provides easy completion of the form and expedites the signature process.
- This should include completion of the ad and/or advertisement information form for KSU's job site.
- Contact Talent Management regarding advertising guidelines.
- Choose a search committee to participate in screening, interviewing and assessing the candidates.
- The department handbook will have information on the requirements for forming a search committee.
- Please visit the search committee training website for information on required training.
- Review applications, choose and interview candidates according to guidelines.
- candidate pool for interview must be reviewed by Talent Management.
- more information about the hiring process including a process roadmap can be found here.
- If a candidate is selected for an interview, the Department will initiate a Background Check Request Form.
- The hiring manager will forward ratings for all candidates interviewed to Talent Management for their review and subsequent submission to the Office of Equal Opportunity and Compliance for finalist approval.
- The department will send the draft offer letter in Word format and a copy of the PRA to the Dean's office.
- Please contact our office if you have questions about which offer letter template to use.
- Updated templates can be found here: Offer letter templates
- Please contact our office if you have questions about which offer letter template to use.
- Once approved by the Dean's Office, forward all documents in Word format to Academic Personnel. Please make sure you have the position number on the draft offer letter.
- If start-up funds apply, please send the completed (three required signatures) form along with the draft offer letter.
- Upon approval by the Associate Provost, the approved offer letter is sent to the department, with applicable documents to forward to the candidate.
- Upon receipt of the candidate's signed offer letter, Academic Personnel will forward a copy to the Office of Talent Management.
- As part of the new-hire process, a Kent State email address will be created, if one has not been previously assigned.
- Academic Personnel will send employment forms to the new hire via electronic signature platform. The packet will include information on how to make an appointment to verify employment eligibility.
- Employment Eligibility Verification Form I-9 must be finalized in person prior to the contract start date.
- Kent State participates in the E-Verify program provided by the Department of Homeland Security.
- Please Note: All new international hires, must finalize the I-9 form with Academic Personnel.
- Tenure-track hires must have at minimum an H1 Visa.
- Employment Eligibility Verification Form I-9 must be finalized in person prior to the contract start date.
- Department will send Academic Personnel transcripts with highest degree, Vita or Resume and letters of recommendation.