Hiring Steps for Graduate Assistants

Please use the current Offer Letter template for the Graduate Assistant offer letter.
Complete a Graduate Assistant Role Form.
1. Attach a signed Graduate Assistant Offer Letter to the role form.
The Department submits an ePAF for compensation.
1. Graduate Assistants are paid a stipend over the duration of their assistantship (AY or semester). Please use the contract dates found here.
2. If they are to be paid for additional employment (outside of the primary assistantship) the student must submit the Request for Additional Employment in FlashLine.
  1. Upon approval, one ePAF should be submitted for each additional employment assignment using position # 992260.
The Department submits the Graduate Assistant Tuition Waiver (GTW) workflow here.
1. Confirm the student is registered for the minimum required credits prior to submitting the GTW.
  1. For information regarding eligibility requirements for Graduate Assistants see University Policy 3342-6-27 here.
2. For questions regarding the GTW, please review the Quick Guide here.
Academic Personnel will send employment forms to the Graduate Assistant via an electronic signature platform.
1. Employment forms will include the Employment Eligibility Verification Form I-9 and instructions on how to make an appointment to verify eligibility.
2. Employment Eligibility Verification Form I-9 must be finalized in person no later than three business days after the contract date.

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