Approval Timelines and IRB Process
- Complete CITI: https://www.kent.edu/research/office-research-compliance/compliance-training
- Complete any project or lab specific training. If training needs to occur opportunistically during the study, ensure personnel are properly overseen.
- Reviews common mistakes and questions document and Information on levels of review
- Selects the application to complete:
- Exemption Self-Determination, use this application for most Level I (exempt) Category 1 and 2 research (Tip, review the IRB Guidance on Exempt Research)
- Kuali IRB E-Protocol
- Completes and submits the application after ensuring appendices and any other supplemental materials, including recruitment and consent materials are complete and accurate.
- Plan for the review process to take up to 8 weeks.
- "Legacy" projects are those that were approved prior to the implementation of Kuali. "Legacy" continuing reviews, amendments, and adverse/noncompliance events can be submitted to researchcompliance@kent.edu.
- Address action items if required.
- The Office of Research Compliance administrates the review.
- Level III projects are assigned to an agenda and the PI is invited to attend the meeting.
- Requests for Level III review must be received by the ORC from a reviewer no later than 10 working days before an IRB meeting for inclusion. We cannot guarantee review by a particular committee.
- Level II projects are forwarded to IRB Chair for approval/comments.
- Most Level I projects are directly approved by the reviewer. Additional review by the ORC may be required for funded projects, HIPAA compliance, use of international settings, or if otherwise needed.
- Level III projects are assigned to an agenda and the PI is invited to attend the meeting.
- Important notes:
- If you are a student, your faculty advisor must review your application prior to submission - they are the PI and only the PI can submit via Kuali.
- Projects that involve FERPA or HIPAA compliance or conducted in international settings may take longer to review.
- All projects that are subject to HIPAA regulations must be reviewed by the Privacy Board prior to approval. The Privacy Board meets on the third Thursday of each month.
- Protocols that are highly complex or incomplete take longer to review.
- Approval timelines are affected by the number of submissions received. See the chart below.
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