Access and Authorization Videos


Whether you’re looking to share your e-Bill with a parent or are curious about FERPA, we’re here to help. Dive into our video tutorials to learn more about the access and authorizations that impact you. 

Family Education Rights & Privacy Act of 1974 (FERPA) Authorization

Family Education Rights & Privacy Act of 1974 (FERPA) Authorization

FERPA, or the Family Education Rights and Privacy Act, is a federal law that protects the privacy of your education records. This includes items such as your student account information and financial aid. If a parent, guardian, or advocate has not been granted FERPA authorization, we are unable to discuss your student information with them. Without this access, your parent, guardian, or advocate may not be able to obtain the needed information from our office to assist you. By reading the instructions or watching the video below, students can learn how to grant FERPA access to a parent, guardian, or advocate.

Learn More About FERPA

FERPA Authorization Instructions
FERPA Authorization Video

FERPA Authorization Instructions

  1. Log in to FlashLine. If you encounter issues with logging in, please contact the Technology Helpdesk at 330-672-4357.
  2. Once logged in, navigate to Student > Resources > Requests and Authorizations.
  3. In the Requests and Authorizations section, select Grant Online FERPA Authorization.
    1. This screen goes over the basics of FERPA. Please read over the information before granting access.
  4. To grant FERPA access, select the Add New FERPA Release button.
    1. You can now enter the information of the individual you are granting access to. Any item with an asterisk is required to have something entered.
    2. The passphrase is a phrase that you select for the person to whom you are giving access. University staff will ask for this phrase when they call in to confirm their identity, so make sure it is something they will remember. If your grantee forgets their passphrase, you as the student will be the only one that can remind your grantee of what their passphrase is or reset it.
    3. You must also enter an email address for the grantee as they will receive an email confirming the access and passphrase.
  5. Once you have entered everything, click Submit, and access will be granted.
  6. If you ever need to revoke FERPA access, return to the Grant Online FERPA Authorization screen and select the Revoke Access option.

Disclosure of Directory Information

Note: Kent State University may release directory information on an unlimited basis to individual inquiries. To restrict your directory information, log in to FlashLine and complete the online form accessible under Student / Resources / Requests and Authorizations.

 

KSUView Access

KSUView Access

KSUView Access is granted by students to a parent, guardian, or advocate. This access provides them with an email that will include their own KSUView login credentials to view details about a student's FlashLine information. Please note that the student determines what access the third party has while creating the KSUView login.

KSUview Student FAQs KSUview Designee FAQs

Student Instructions
Designee Instructions
KSUView Access Video

KSUView Access Student Instructions

  1. Log in to FlashLine.
  2. Once logged in, navigate to Student > Resources > Request and Authorizations, then select KSUView. Alternatively, users can search for KSUView using the search bar.
  3. Choose the KSUView Management option, then click on Add Designee.
    1. Provide your parent or guardian’s first name, last name, and email address.
    2. An email will be sent to the email address you specify for your designee with login information to KSUView.
  4. Click on Expand next to your designee.
  5. Complete the profile information for your designee. Users must designate either a Mother, Father, Step-Mother, Step-Father, or Legal Guardian to provide Parental Approval for minors.
  6. Select the Authorization tab.
  7. Select the information you would like your designee to view. Use the scroll bar to see all the items you have available.
  8. Click on "Send email to designee" located in the top right corner.

 

 

KSUView Access Designee Instructions

  1. Check the email your student specified for an email with the subject line “New KSUView account – action required.” Emails with the subject line “KSUView access authorizations” inform you that your student has given you access to specific pages in KSUView.
  2. Click the link provided and enter your temporary password provided in the email.
  3. Enter your email address and create a new PIN. Use the temporary password from Step 2 as your “Old Pin”. Your new PIN can only be a series of numbers.
  4. You will then be taken to the Profile page. Provide the required information and click “Save.”
  5. Select the student name tab. There may be more than one name listed if you are a designee for more than one student.
  6. Select an item that your student has authorized you to see. A separate window will open with the information selected.
  7. After the initial login to KSUView, you can access KSUView through the KSUView Designee Login. Your login will require your email address and your PIN.

 

Share Your e-Bill (Authorized User Access)

Share Your e-Bill (Authorized User Access)

Students may authorize a designated parent, guardian, or advocate, the ability to log into the online payment site to make payments on their behalf. With this access, authorized users will be able to make online payments and view billing statements that have been issued to the student.

Share Your eBill Instructions
Share Your eBill Video
  1. Log in to FlashLine.
  2. Once logged in, navigate to Student > Finances.
  3. Next, click the Make an Online Payment icon.
    1. This will open a new tab to take you to the online payment site. You may be prompted to reenter your FlashLine login.
  4. On the Online Payment site, select My Account.
  5. Go to the section labeled Payers and select Send a Payer Invitation.
    1. This will open a sidebar where you may enter a payer’s name and email and select whether or not they can access eBill statements. If you do not mark this, they can only make payments through this access.
  6. Once you have made a decision, click Send Invitation.
    1. Your new authorized user will receive an email informing them of their access and provide them with a link to use to set up their account.
  7. Once granted access, your payer will want to go to the Online Payment System to access the Pay Online site and log in as an authorized user.
    1. From here, they can view their eBills and make online payments.
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