Scheduling of Non-Academic Functions

SCHEDULING OF NON-ACADEMIC FUNCTIONS
UNIVERSITY EVENTS AND CONFERENCE SERVICES
PHONE: 330-672-3202
FAX: 330-672-9995
WEBSITE: https://www.kent.edu/universityevents

The University Events and Conference Services office facilitates and coordinates services and event facilities on the Kent State University Kent Campus for non-academic events. The University Events and Conference Services office is also responsible for maintaining a calendar of non-academic events for the entire university.

On September 1, 2019, Kent State implemented the new Administrative Policy 3342-5-12.4 regarding event registration and use of university facilities and grounds for non-instructional purposes. This new policy consolidates multiple previous policies into one simpler statement. It also clearly defines terms and better articulates guidelines for using university facilities and grounds, along with formally designating who coordinates registrations.

Highlights of the new policy:

• The use of university facilities and grounds for non-instructional purposes is controlled by University Events and Conference Services on the Kent Campus or the equivalent regional campus office.

• All indoor events must be sponsored by a registered student organization or university department and registered through University Events and Conference Services https://www.kent.edu/universityevents/university-event-registration-ope… on the Kent Campus or the equivalent regional campus office.

• To secure exclusive use of available outdoor university grounds, the event must be registered through University Events and Conference Services on the Kent Campus or the equivalent regional campus office.

• Outdoor events that are not registered do not have exclusive use of the grounds. They must comply with certain restrictions detailed in the policy.

Refer to University Policy 3342-5-12.4: Administrative policy regarding event registration and use of university facilities and grounds
https://www.kent.edu/policyreg/administrative-policy-regarding-event-registration-and-use-university-facilities-and

Frequently Asked Questions: https://www.kent.edu/kentstudentcenter/faqs