Winter Break Check Out

The residence halls will close for winter break on Friday, December 18 at 7 p.m.  

Are you returning to the halls for spring 2027? There is no need to move all items out of your room. Please remember to take all items that you will need over the break, especially those personal items and items of value. You will not have access to your room during the break to retrieve these items. 

If you are not returning to the residence halls for the spring semester, the following procedures will help guide you through the process and ensure your student account is accurate. 

 

REASONS FOR CHECKING OUT 

You are likely aware that your contract with University Housing is for the entire academic year. Reasons for checking out include: 

  • Withdrawal from Kent State University. In order to check out, contact your Residence Hall Director or email us at housing@kent.edu. Our office will initiate the checkout process and schedule a checkout appointment with you. 

  • Transfer to another university. In order to check out, contact your Residence Hall Director or email us at housing@kent.edu. Our office will initiate the checkout process and schedule a checkout appointment with you. 

  • Transfer to a regional campus. Complete the Application for Housing Release indicating transfer to a regional campus. Upon verification and approval, our office will initiate the checkout process and schedule a checkout appointment with you.  

  • You have been granted a housing release. If you have not yet submitted an Application for Housing Release, you may learn more on our Application for Housing Release page. Once approved, our office will initiate the checkout process and schedule a checkout appointment with you. 

  • You are graduating at the end of this semester. The Graduation office will share a list of all fall graduates with us. 

  • You plan to study abroad in the spring. You will need to complete a Application for Housing Release. Once approved, our office will initiate the checkout process and schedule a checkout appointment with you. 

     

SCHEDULE APPOINTMENT 

You must officially check out of your room. To do so, you will need to schedule an appointment with a hall staff member. Once notified of your approval to checkout, your Residence Hall Director or Assistant Residence Hall Director will reach out to schedule a checkout appointment.  

 

AVOID EXTRA CHARGES 

We want to complete the final room inspection in your presence to avoid any misunderstandings about damages and charges. Failure to check out with a University Housing staff member will result in an improper check-out charge of $25.00 being assessed to your Bursar account. Following the closing of the halls, an Official Damage Inspection of all rooms will be completed by the Residence Hall Director/Assistant Residence Hall Director. Any damage previously undetected by the RA, found during the Official Damage Inspection, will be charged to ALL room occupants residing in the room at the time of closing. 

Before your appointment with hall staff to check out, please remove all personal items and clean your room. This includes: 

  • Removal of any “Stars/tape”, etc. from ceiling, windows, and walls. 

  • Empty closets and drawers. Check upper sections of the closet and bottom drawers of dresser for items. 

  • Remove wall hangings. 

  • Remove any carpet and carpet tape you may have brought in carefully to avoid damage to floor tile. 

  • Sweep the floor (not into the hallway) and place debris in the trash. 

  • Close and lock windows and close draperies/blinds/shades. 

  • Empty trash cans/recycle bins and dispose of all trash in appropriate containers. 

  • Failure to remove all personal furniture (chairs, couches, desk, bricks, lumber, carpet, unwanted personal items) can result in a $50.00 minimum fine per item left in and around the residence halls. Discarded personal furniture must be placed beside the open top dumpster outside of your building to avoid being billed. 

 

UNIVERSITY PROPERTY 

  • All university property other than the equipment and furniture assigned to each room is to be returned to its original location. In addition, all furniture assigned to each room must be accounted for. 

  • All beds that have been disassembled must be properly assembled before you leave to avoid being charged. All bunked beds must use 4 bed pins. The remaining pins are to be placed in the top desk drawer. 

  • Window screens must be in place. 

 

DISPOSE OF TRASH AND UNWANTED BELONGINGS 

Please properly dispose of all items you do not wish to take home. Garbage bags are available in the trash rooms if one is needed to assist with the removal of trash. Outside of each hall, dumpsters are used for general mixed recycling only. The large green dumpsters are for cardboard only. 

 

Late Stay 

Needing to stay late due to travel, graduation, or some other extenuating circumstances? A late stay can be granted until Sunday, December 20 at noon. To request a late stay, please submit the Late Stay Request Form on your Housing Portal. The Late Stay Request form will open on November 23. 

Winter Break Housing 

Need to stay in the Residence Halls over winter break? Please complete the Winter Break Housing Application which opens November 1. For more information about Winter Break Housing, you can visit our webpage: Seasonal Break Housing 

Spring 2027 

The Residence Halls will reopen for the Spring 2027 semester on Sunday, January 17 with classes beginning on Tuesday, January 19.  

 

© 2026 Kent State University All rights reserved.