Facility Usage Request

Q: Who should be using this new system?
A: This new system is designed for everyone requesting the use of space outside of their normal departmental area.

Q: I submitted a meeting request through the webpage, what happens next?
A: Your response triggered an email to several people across campus (based on various factors).  Either Becki Cox (for meetings/events that are internal – concerning University business) or Tom Flood (for meetings/events that are external – all others) will follow-up to collect any setup information needed and confirm your meeting/event date, time, and location.

Q: My department has traditionally managed the use of a specific room; do I need to place a reservation through this system to continue using that space?
A: No!  Each department has been given the appropriate permissions within Outlook to book spaces adjacent to their area.  There is no need to submit a reservation request; however, a meeting/event will still need to be created that room’s calendar to reserve the space.

Q: Which Administrators on campus have the appropriate permissions to create new events in Outlook, and which space(s) do these permissions entail?
A: There are several across campus:

Tom Flood, Debbie Shull, Shannon Bailey, and Waliah Poto – SuperAdmin (all calendars)
Carol Mace – ST107/113, ST126, ST208, ST209, ST Lobby
Vey Wagner – ATC, H109, H111, H112, H113, H115
Deana Spencer – TTI101, TTI106, TTI203, TTI207, TTI230, TTI Lobby
Kim Sweitzer and Tony Ferritto – All academic classrooms
Rob Brindley – Gymnasium